Visual Calm
Stop searching between windows. The fixed layout of navigation, content and action means your eyes always know where to look.
Operational strength
The digital foundation for the notarial professionof today, and tomorrow
One digital FTE of extra strength, immediately, without a new vacancy.
+1 FTE
of digital strength added, without a new vacancy
One intelligent workplace
aiAssistant is the intelligent workplace where your team and digital employees work side by side on the same files.
No need to outsource or shed work. The digital employees connect to all your office systems: e-mail, calendar and documents, but also your case management system (DMS or NSL package) and CRM. That way they handle the administrative bulk independently, from file creation to execution. Your specialists simply carry on working in that same workplace; they supervise, adjust and approve. Calm returns to the office and the focus shifts back to the substance of the profession.
Your specialist and three digital employees, together in the same file
EmmaPurchase agreement recognised in the mail and linked to the fileE-mail
VickyProcedure completed and legal analysis prepared for assessmentView report
HelenaDraft deed of transfer prepared for reviewDocuments- SBSanne, junior civil-law notaryReviews the deed and gives approval before it goes outYour call
More work, less time
The hard reality of today
You are looking for the extra hands that cannot be found. Meanwhile your team is drowning in error-prone and above all repetitive work, from file creation to execution. Between the many task icons, windows, screens and disconnected systems, they can no longer see the wood for the trees. They are literally the glue between the different processes. Everyone pitches in; tasks and responsibilities blur. What everyone experiences is a shortage of qualified colleagues and ever-increasing pressure:
More deeds, more tools, more questions, more work and less time.
Do you recognise these signals?
aiAssistant is there for notary offices where:
The vacancy is hard or impossible to fill
The team is click-, drag- and type-weary from all the systems
Staff are flooded with questions
Precious time is lost on disconnected (AI) tasks
The current software brings no relief
Workload and duties keep increasing
Errors creep into files and the work more and more often
Shedding work has become a serious option
What aiAssistant does
From administrative pressure to substantive focus
aiAssistant is the package with which you hire digital colleagues. They order the inbox, guard files and planning, prepare drafts and keep the office numbers up to date, from file creation to execution. Your people keep control and the substance; calm returns to the work floor.
Inbox control
Your digital colleague reads along with the inbox, recognises which file every message belongs to and puts e-mails and attachments straight in the right place. Draft replies stand ready in your own tone; you read, adjust and send.
Smart file review
Every file is continuously checked for missing documents, searches and deadlines. Your digital colleague flags what is missing, such as an ID document or registry searches, and puts the follow-up action ready for you.
Instant drafts
Deeds, letters and clauses stand ready as drafts in Word, built from your templates and house style. Your specialist only needs to give legal approval before the piece goes to the client or a colleague.
Planning that keeps itself
Task lists per file, day planning and signing moments are created and guarded automatically. Nobody has to remember the next step; your digital colleague keeps the office's rhythm.
Business intelligence for the notary
Billable hours, invoicing, team capacity and productivity at a glance. You steer the office on numbers that keep themselves up to date, without asking for a single extra report.
Instantly familiar, without a new manual
Your team experiences it daily: the frustration of loose AI tools that demand more attention than they actually help. In the aiAssistant, technology and everyday notarial practice flow together in one environment. Notarial software designed with a sharp eye for calm and ease, so the road from file creation to execution becomes logical and manageable again.
Instant Recognition
The central browser environment borrows the logic of Microsoft Office and Windows. No learning curve, but a natural transition for the team.
Intellectual Support
The digital AI assistant acts as a guide for the junior and as a writing aid for the senior. Depth and volume: it can do both.
Uniform Method
Working to the same, high standard. Files are effortlessly transferable between colleagues.
No complicated IT project
Sign in securely with your familiar Microsoft account and the modernisation starts immediately.
The foundation
The stable foundation that strengthens your team
With aiAssistant you have a foundation your notary office and your team can rely on and build upon again. You effectively add 1 FTE of strength, not by running harder, but by adding calm, overview and focus to the process from file creation to execution. This creates one stable digital workplace for today's team.
Structural Strength
You solve the staffing shortage without posting a single new vacancy. The aiAssistant is the digital colleague that is there for your team from day one.
Performs at Level
The junior performs independently sooner, while the senior gains more room for the substance.
Shared Focus & Attention
The technology removes the noise, while you actively collaborate with your team and the digital assistant on the client file. This way you and your team stay fully in control.
What offices notice
FHFloor HoedemakersLawyer @ Notariaat van Kan
“Within our team it feels like we each work as a pair. Everyone now has their own virtual assistant. Very helpful, and it has made our daily work faster, more efficient and above all more pleasant.”
Whole team on boardFaster and more pleasant
GVmr. Ghislain van KanCivil-law notary @ Notariaat van Kan
“aiExpert brings the analytical sharpness to catch the smallest details in complex files — precisely where the difference is made.”
No detail missedLegal depth
ADAnnemarie de VriesCandidate notary · real-estate practice
“The searches and drafts are ready in the morning before I have poured my coffee. What used to cost me days, I now review in an hour — with sources attached.”
From days to hoursDrafts with sources
JBJoost BakkerOffice manager · notarial office of 12
“Our inbox was the battle of the day, every day. Now our digital colleague triages everything and the team starts with a clean task list. Within a week everyone was convinced.”
Inbox under controlConvinced within a week
SWSanne WillemsCivil-law notary · family practice
“aiNotaris runs beside our file management system, so nothing changed about our systems — and everything about our workload. We execute more deeds with the same team.”
+1 FTE of capacityData stays in the EU
Certainty and clarity
Grip on the process
The KNB sees AI as a solution to the pressing staff shortage, the wave of retirements and as a logical next step in the further digitalisation of the notarial profession. Where some parties offer loose AI tools as task replacement, we believe in the process: from file creation to execution, with aiAssistant of direct value to the team. Many questions are about the how, who, what and why, such as:
- Will the AI assistant take over my work? The role of the employee changes. But in what way, and what does this mean for managing the office?
- Isn't ChatGPT or AI document analysis enough? AI is probably already active within your office walls: uncontrolled, fragmented and with risks.
- Is aiAssistant suitable for every type of office? General practices, price fighters or boutique offices, both private and commercial.
You are looking for certainty and benefit from clarity. The answers begin with a conversation.
Arrange an introductionWe call when it suits you (evenings possible too).
About aiAssistant
Yes. The AI task manager and your personal AI assistant structure the fragmented flow of information. Mails and attachments are automatically ordered by priority and stored in the designated client file. The AI assistant immediately prepares substantive draft replies to send by e-mail. The e-mail is even drafted for you, so all you have to do is click send.
Yes. If you use digital voice-note software for the notarial profession to record intakes and turn them into a meeting report including action points, this software can be connected directly to aiNotaris via an API (secure connection). The intake report serves as the starting point for creating the client file. From file creation to execution, aiNotaris takes over. Our platform is fully modular and built both AI- and API-first, so steps that take place before and after our core process can be connected seamlessly via open standards (as the KNB pursues) and AI agents.
Yes. aiNotaris is a modern, cloud-native web application (SaaS) that you access directly through the browser on your laptop or desktop. Whether that is inside or outside a Citrix or Remote Desktop environment is irrelevant. We use your own digital office environment (for example Microsoft SharePoint). As long as it is available, aiNotaris works flawlessly both inside and outside the Citrix or Remote Desktop environment.
one solutionfewer worries
Instantly more than 1 digital FTE of extra strength, without a new vacancy, for a fixed price.